The Waratahs Rugby Union Club Incorporated
Notice of Annual General Meeting
Notice is hereby given of the Annual General Meeting of
The Waratahs Rugby Union Club Incorporated
to be held 11.30 am on Sunday 8th March 2026 at
Hamilton North Bowling Club – Boreas Road Georgetown
Business
The business of the Annual General Meeting will be as follows:
1. 2. 3. 4. 5. 6. Confirm the minutes of the previous General Member meeting
Receive the (Interim) Committee’s Address for 2025;
Receive the Financial Report for the 12 months to 31st October 2025;
Election of Interim Committee members for 2026;
Endorsement of Member Fees for 2026;
Motion to Distribute Club Funds;
7. Other BusinessAdditional Information
1. Confirm Minutes of previous General Member Meeting
The prior year AGM was held on 2nd March 2025.
Copies of minutes of the prior year AGM will be tabled at the meeting.
2. Receive the Committee’s Address for 2025
The Interim committee reports that while there was little activity during the year the following
items can be noted:-
• One of the cages at Waratah has been vacated and is now occupied by Waratah
Mayfield Cricket.
• A draft proposal on distribution of funds has been proposed.
• Assisted Old Boys with ownership transfer of Waratah Oval shipping container
• Consolidated number of bank accounts.
• Continued to reinvest term deposit
• Provided support to a Women’s team in the Beach 7’s competition.
3. Receive the Financial Report for 2025
The financial report is available for inspection upon request and will be tabled at the AGM.
In summary, there was limited financial transaction with little change in the bank balance during
the year. As at 31st October 2025 the bank balance was $30,544 compared to $29,448 as at 31st
October 2024.
4. Election of Interim Committee Members for 2026
As endorsed at the 2024 AGM the Club is essentially dormant and as a result an interim Committee
was formed at the 2025 AGM to manage the Club’s affairs with the longer-term view to wind-up
the Club. It is proposed that this arrangement continue again for the 2026 year.
All the members of the Interim Committee will vacate their positions at the AGM and the meeting
will call for nominations to the Interim Committee at the meeting.
Greg Taylor is the Club’s Public Officer and has again agreed to continue that roll.
5. Member Fees for 2026
Under the Club’s constitution all members must be financial. It is proposed the member fees be set
at $0 for any member of the Interim Committee and $1 for all other members.
6. Motion to Distribute Club Funds
As previously discussed at last year’s AGM, the Club has no active rugby teams and is unlikely to
field a team in the future. As the Club has a reasonable sum of money the issue is how those funds
should be spent prior to winding-up the Club.
The Committee has discussed this and proposes the following allocation of funds.It should be noted that:-
• This allocation only distributes approx. 40% of the Club’s finances, with the intention that
the remaining funds can be allocated over the next year or two;
• Sufficient funds remain to support any Beach 5’s team for next year; and
• There is no allocation to the West Newcastle Wildcats Junior Rugby Union Club. This
decision was based on deferring any decision until we have a better understanding of their
longer-term status.
Recipient Amount
Hunter Junior RU Club $5,000
Newcastle Wildfires $5,000
Waratah Mayfield Cricket Club $2,500
TOTAL $12,500
7. Other Business
Nil or as the meeting may determine.
By Order of the TWRUC Committee